What should I say when calling a company about a job opening?

I am applying for a specific job opening I found on your company’s website, and I’ve already submitted my online application, but I wanted to follow up with a quick phone call to express my genuine enthusiasm for the role and make my application stand out. However, I’m concerned about sounding too casual or unprepared during the call—should I introduce myself first, mention the exact job title and requisition number I’m applying for, and briefly highlight one key qualification from my resume that aligns perfectly with the position? Also, is it appropriate to ask if there’s anything specific I can clarify or additional materials I can provide to strengthen my candidacy, or would that seem intrusive? I want to come across as confident and professional but not pushy—what’s the best way to phrase this conversation smoothly while making a positive impression?

When calling a company about a job opening, follow this structured script to sound professional and prepared:

Introduction

“Hello, my name is [Your Full Name]. I am calling today regarding the [Job Title] position that I saw advertised on [Platform, e.g., LinkedIn, company website]. Could you please direct me to the appropriate contact or hiring manager?”

If You Don’t Know the Specific Contact

“If you’re unable to transfer me, could you provide the name or email of the recruiter or hiring manager responsible for this role? I’d like to submit my interest and materials directly.”

If Transferred to the Hiring Manager/Recruiter

Express Interest & Context

“Thank you for taking my call. I’m very interested in the [Job Title] position at [Company]. I found it listed via [Platform/Referral, e.g., “your careers page” or “a referral from Jane Smith in Sales”]. My background in [Relevant Field] aligns well with the requirements, and I’m eager to discuss further.”

Inquire About the Application Process

“Could you clarify the next steps for applying? Should I submit my resume and cover letter to [Email Address] or through your online portal? Is there a specific deadline for applications?”

If the Role is Unfilled Following a Referral

“I was referred to [Hiring Manager’s Name] by [Referrer’s Name] regarding this opportunity. Could you confirm if the position is still open? I’d appreciate guidance on how to proceed with my application.”

Key Details to Include If Asked About Qualifications

• Relevant Experience:
  

  “In my previous role at [Previous Company], I [Key Achievement, e.g., ‘led a project that increased sales by 20%’], which directly relates to the skills needed for this position.”

• Why This Job/Company:
  

  “I’ve long admired [Company]’s commitment to [Company Value, e.g., ‘innovation in sustainable tech’], and I’m excited about the opportunity to contribute to your team.”

Closing

“Thank you for your time. Would it be appropriate to follow up via email next week? Here’s my contact information: [Your Phone/Email].”

Additional Notes

• Research: Mention one company project, value, or recent news to show genuine interest.
• If Unsure About Role Availability:
  

  “I understand your team might be evaluating candidates. Is the [Job Title] position still accepting applications? If not, could you suggest similar roles where my skills could be of value?”

• Voice Tone: Speak clearly, pause briefly, and avoid filler words. Smile to convey enthusiasm.
• Backup Plan: If no one answers, leave a concise voicemail:
  

  “Hello, this is [Your Name]. I’m calling about the [Job Title] position. My number is [Your Phone]—please feel free to reach out if available. Thank you.”

This script balances clarity, respect for the recipient’s time, and strategic self-promotion without sounding scripted. Tailor specifics based on the company and role.